Construction sites can be chaotic and in this chaos, equipment might be misplaced or even lost. You will need to follow the traditional phases of project management, which are initiation, planning, execution, performance and monitoring, and closure to make things flow smoothly. Apart from these phases, there are other responsibilities that are placed on you as a construction project manager. As a construction manager, you may average around 120 responsibilities. With so many responsibilities, it is easy to forget a couple of them, something that may lead to problems at the worksite.
To ensure that all the parties involved in construction such as the contractor, architect, and supplier remain on budget and schedule, you will have to utilize strategies and tools that streamline work in worksites. Below are four strategies that you can use to make everything flow smoothly at the construction site.
Always Plan Continuously
To ensure success on a job site, a prudent manager will always plan ahead. Though planning is the second step in the phases of project management, you should start planning before the actual construction work begins. You should also continue revising your plan and adjusting it accordingly. It is important that you keep revising your plan because anything can happen at a construction site. For instance, if the weather turns against you, then you may need to make some adjustments to the design.
Create a Communication Flow
Communication is essential if success is to be achieved in a project. You need to establish good communication channels that will help you monitor progress in every phase of the construction project. Also, be ready to accept both good news and bad news and act on them accordingly. For this reason, you need to establish a clear and open channel of communication between you and everybody involved in the project. A clear channel of communication will make the whole process smoother and the project a success.
Observe and ask Questions
No good construction project manager sits at their desks and leaves all the work to the people on the ground. Good managers are involved in every process both at the office and on the ground. They become an integral part of the process, working literally and figuratively together with other players in the project. To be effective here, you must familiarize yourself with the job site and the duties and responsibilities of everyone working on that site.
Implement Automated Reporting Systems
It is difficult to reply to all the phone calls and emails received each day as a construction project manager. This is because a huge part of your day involves visiting the site, talking to suppliers, and trying to make sure that all is well at the job site. To make sure that you respond to all calls and emails, you need to implement an automated reporting system. This system will save you a lot of time that you would have otherwise spent on distributing status reports and spreadsheets to various parties. The system will also be of benefit if you are managing a couple of worksites.